A New ERP System May Be Easier Than You Think

A New ERP System May Be Easier Than You Think

Incorporating a new enterprise resource planning (ERP) or financial system into your business is a decision that requires careful consideration. It’s a strategic move that can enhance efficiency, streamline processes, and improve overall business performance. Despite the benefits, many companies hesitate to embark on ERP projects due to various challenges. Among the top reasons companies delay launching such projects are: 

  • Lack of time“This will require a significant time investment!”
  • Resource limitations“How can we align our needs with our budget?”
  • Procedural and technical challenges“How do we navigate the process? How does [x] compare to [y]?”

It’s a common mistake to overestimate these obstacles; while they are factors to consider, they should not bring ERP projects to a halt. The competitive nature of the business world means a company’s efficiency and productivity are vital to its success. Therefore, a company that delays necessary improvements to its systems for the reasons mentioned should consider seeking assistance from an outside firm.

Bringing in an outside firm can provide the expertise and guidance needed to overcome these challenges for your ERP project. The return on investment (ROI) of paying a relatively small amount to receive the expertise and guidance of a firm that is familiar with developing RFPs (request for proposal) and implementing systems can help save both time and money.

A reputable IT software and solutions provider can offer a range of services, from handling the entire RFP/RFQ development process to providing guidance where needed. Their expertise can help streamline the selection of vendors and ensure a successful implementation process. 

This will require a significant time investment!

Successfully determining your company’s needs means getting the full picture from the people who use your current system every day. Input from executive and managerial teams as well as ground-level employees is crucial, particularly when transitioning from a legacy system. A reliable partner can facilitate this process with a Requirements Analysis.

“How can we align our needs with our budget”

Balancing our needs with our budget can initially seem like a significant challenge. However, with the right approach, it can be managed effectively. By engaging experts, you can streamline the process of defining and prioritizing your needs while also proposing a realistic budget range. If you already have a specific budget in mind, experts can help align your expectations with what is achievable within that budget. 

Today, the options for implementing a new ERP system are more diverse than ever. You can opt to purchase a solution (On-Premise model) or choose a leasing option (SAAS, or software as a service model). Financing or self-funding the project are also viable options. 

For those concerned about cash flow or other financial considerations, implementing the ERP project in separate phases is a strategic approach. This allows you to realize positive returns on investment (ROI) from each phase, making subsequent phases more affordable. 

In short, don’t rule yourself out. Find a reputable ERP consultant to guide you through the process. They can provide valuable insights into what is feasible within your current budget and help you plan for additional project phases in the future if needed. 

How do we navigate the process? How does [x] compare to [y]?

The solution to this dilemma aligns closely with the one for the previous challenge. Engaging with an expert can streamline the process significantly. They will conduct interviews with you and your executives to determine organizational and management objectives. Additionally, they will interview your team to swiftly define project requirements and scope. Subsequently, they can recommend 2-3 solutions for evaluation. 

Working with an ERP consultant with expertise in ERP RFP creation and ERP implementation is far more efficient than conducting your own online research or seeking advice from industry peers. While it may be tempting to rely on a friend’s recommendation from a similar business, their requirements could differ significantly, warranting the evaluation of different systems.

In fact, most of the time there isn’t one right system. Typically, several systems can meet your needs, each with its own set of advantages and disadvantages. An ERP expert familiar with multiple systems will better understand the nuances of the various systems and can help guide you towards the system, that aligns best with your business needs.

About Calsoft Systems 

Calsoft Systems is a premier provider of IT software and solutions, renowned for its expertise in ERP implementations. With a strong foundation built on decades of experience, Calsoft excels in guiding businesses through the complex process of selecting and implementing ERP systems. 

Calsoft’s seasoned ERP consultants are adept at developing comprehensive RFPs that accurately reflect a company’s needs and goals. This ensures that the solutions proposed are not only technically sound but also aligned with the organization’s strategic objectives. 

Whether you are looking to upgrade your current ERP system or embark on a new ERP project, Calsoft Systems is your trusted partner for achieving optimal results. Contact us today to learn more about how Calsoft can help you transform your business through innovative IT solutions. 

More to Read: 

3 Factors that will Impact Your ERP selection 

How Much Does An ERP System Cost? 

This Is Why Your Company Need An ERP Solution Today 

How Cloud ERP software Can Make Businesses More Agile 

The Significance of Obtaining ERP Certification as a Microsoft Gold Partner 

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